By using Block Scheduling you can easily increase your productivity, retake control of your time, and give yourself the work / life balance that you desire
[quote_left]For more advice watch my video: Block Scheduling (Part 2)[/quote_left]
If I were to ask you, “What are you doing next Tuesday at 1:00 pm?” Would you know the answer, without looking at your calendar or day timer?
Why does block scheduling work? It prioritizes the MOST IMPORTANT activities
Here are some examples of blocks for Realtors or for those professionals in sales.
- Block Income Producing Appointments before you actually have them. Create a space for a buyer consult, and listing presentation each week. Actions and conversations will align with filling that appointment, bringing clarity to your goals.
- Schedule Return Calls to clients, vendors and colleagues. If folks know that you return calls at a certain time each day they won’t stress when you haven’t called them back in 30 seconds. This is important to share with them at the first meeting. You can say something along the lines of “As you noticed today while we were together I didn’t take calls from other clients, I believe in giving my 100% attention to my clients when I’m in an appointment. If you call me and leave me a message, you can expect I will return calls at 1:00 and 4:30 daily. If it is an urgent matter, please send me a quick email or text because I do check messages between appointments and I will get back to you.” It may also be helpful to record a voicemail each day that says “Good morning, today is January 15th, I will be in appointments this morning and will return calls from 1:00 to 2:00 pm.” Then make sure you have the time to return each call.
- Prospecting: Make a daily commitment/appointment with yourself to pick up the phone and make calls. How many times have you planned on making follow-up calls and your day was hijacked or spent focused on support only to go home without making the calls that would lead to future income? Take charge and follow a schedule. Don’t worry you can schedule business support times as well.
- Thank you notes everyday Monday thru Friday. When you have to write at least 2 per day you will find the world gives you the experiences that you need in order to say thank you. It could anyone. For example: “Thank you for always smiling, it made my day.” Let someone know how they impact you, chances are they go home not realizing they made you feel a certain way. People like to be recognized, it feels good.
- Build Your Credibility: People will associate your name with the service you provide and experience you create. Set aside time once a week to focus on your goals for your business and building name recognition. Work on flyers, video, blogging, marketing — anything that drives your name forward. Everyone should know who you are, what you do, and how you do it.
- Don’t Eat Alone: “Everyone you’ll ever meet, knows something you don’t.” -Bill Nye. The secret to networking is to have meals with strangers and get curious. After the meal they won’t be a stranger and neither will you. My recommendation is at least twice a week schedule to have lunch or coffee with someone you want to learn more about or more from — a business associate, mentor, vendor, or a past client are just a few examples.